Mobile apps are extremely versatile digital properties. Although corporate apps are usually designed and launched in order to interact with prospects and customers, there is another important use for them which companies should consider: as tools for their own organizations.
Collaborative tools, cloud computing and remote work are already a reality in the business world. The next big thing for creating a cohesive and collaborative work environment is providing your employees with apps which help them work on projects, interact with the HR department and communicate in an efficient manner.
The statistics concerning the appeal of mobile devices and apps as work tools for both employees and company managers are encouraging:
- 58% of companies allow mobile access to critical enterprise systems;
- 41% of organizations offer dedicated apps to their employees and third party contractors;
- 61% of employees believe that the organization they work for has a competitive disadvantage if it does not develop enterprise apps;
- 60% of employees believe that mobile technology helps them be more productive.
The numbers above are significant, and they do not cover the full extent of the benefits of creating mobile apps for your employees. Many companies already experience the positive results from the introduction of this new medium for their employees to interact with each other and with the management. Here are some of them:
1. Faster Onboarding for New Hires
The first induction days for new hires are usually a nightmare for the HR department. The new employees must receive initial training, sign confidentiality agreements and the chart of internal regulations, and have a tour of the premises, especially the areas which they will use more frequently in their works. An HR employee must leave aside their usual workload to oversee these activities and there is always something which slips through the gaps in the procedure.
With the help of a dedicated mobile app, the new hire has access to all the information and FAQ resources they need, documents can be signed digitally and confirmation is instantly filed with the digital HR resources.
2. Self-Paced and Meaningful Training Sessions
All companies want to make sure that their workforce is up to date with the latest developments and certification requirements in their field of activity. Classic training sessions usually involve taking the employees away from their work and having them spend time in a conference room taking the courses and the final certification exams. At the end of the process, there is a lot of work to catch up with and the HR department once again has to double its efforts making sure that they file all the training sessions and pass certificates.
Mobile learning is the new way for large and small organizations alike. Employees can plan their training sessions to fit with slow times at work, take their exams and send the qualification they obtained to their own employee file with a simple tap on the screen.
3. Finding Your Way in a Large Organization
Large companies usually have large headquarters as well. In some cases, the offices are spread campus-like over many different buildings, or occupy several floors in large office buildings. Navigating this structure is a challenge, as well as allocating conference rooms for internal meetings and pitching potential customers.
All these issues can become simplicity itself when your employees have a mobile app showing an interactive map of the facilities, allowing them to book conference rooms and other equipment they may need (such as a projector or video conference equipment).
4. Direct Interactions, Efficient Collaboration
Every employee must know the frustration of going through a long chain of mass emails and replies, until they reach the specific items they have to deal with. Rather than sitting at the desk and scrolling through these emails on computers, employees and management staff would have an app sending them push notifications on issues they need to know of and be involved in.
5. Turning Annual Reviews into a Smooth, Ongoing Process
Mobile apps help managers monitor the productivity of their employees, and assess their level of compliance with internal rules and their commitment to excellence on a continuous basis. Annual employee reviews will soon become obsolete when there is this level of access to information, as well as transparency, through the use of an internal mobile app.
Both employees and reviewers can send feedback and have a look at the status of their current workload, determining the level of productivity at any given moment and offering opportunities for improvement to those who fall short of expectations.