Teamwork is essential for any business, in any industry. A simple definition of good teamwork is that every team member knows exactly what they have to do and when it has to be done. Each member of the team must be up to date with their assigned tasks and be able to bring their input, give feedback and contribute their share of work in a seamless and integrated manner.
This is the reason project management tools were created. These web and mobile applications allow team members to work together in the same online environment, even though they are located in different offices, or even different countries. The main features of a great project management tool are:
- Direct chat with the possibility to create group chats
- File and screen sharing
- Integration with other software and online tools the team uses in their work
A simple Google search will bring up dozens of project management tools. But not all of them are still relevant in 2018. A good choice for a dynamic organization is a project management tool that is continuously updated and improved, that offers a wide range of integration possibilities and that, overall, offers true value for the money.
The following list contains the most popular and frequently used project management tools by companies across the globe:
This is one of the simplest and easiest to use project management tools. It has an intuitive interface based on the Kanban card system. A card can be assigned to a specific person or group of persons and be easily moved by drag & drop along the project phases and milestones until completion.
Boards represent collection of cards and can be assigned to a specific project, thus making it possible for team leaders to monitor several projects at the same time, assign tasks and add or remove team members. Trello makes it easy to set deadlines and alerts, as well as integrate other useful online tools such as Google Drive, Slack and Dropbox.
This project management tool can be accessed either via a computer browser or from a mobile phone—it has dedicated apps for iOS and Android.
Asana is the answer for large teams and complex projects. Teams can organize themselves by sharing files, planning the approach and phases of a project, assigning tasks and monitoring each member’s progress.
In Asana, each team can have its own separate workspace where they keep the projects they are working on. This helps team leaders note the way in which resources are allocated and monitor how efficient and productive each team is. For each separate task users can create notes, comments, attach files and set tags to make the information easy to find.
If direct communication is the key challenge a mobile team has to face, Slack provides the solution. This project management tool is one of the best solutions for direct chat by text, audio and video plus file sharing.
Team members can also use the screen sharing feature to demonstrate a specific work process or give newcomers a short tutorial on how to use a specific online tool. Order is the keyword for Slack, because conversations can be separated by topics into channels, allowing team members who work on different projects at the same time to communicate with each separate team without mixing up messages and information to be shared.
Slack offers the possibility of integrating other online tools used in project management: Trello, Jira and Salesforce.
Zoho Projects brings clarity to every team member. With one click, they can find out what projects they were assigned to, what tasks they have to perform and what deadline was set for each of these tasks.
The tool also offers the possibility of visualizing the overall progress of the project as a Gantt chart as well as to generate timesheets per team member or per project and assign each time entry as billable or non-billable to clients.
Zoho Projects can be integrated with Zoho CRM and various Google services (Drive, Gmail and Calendar).
Proggio makes it as easy to create and manage a project as writing on a whiteboard. The interface allows team leaders to create tasks, color code them and assign them to team members, connect correlated or interdependent tasks and monitor each phase of the project from a single panel.
The tool also offers a useful feature for complex projects—Workstreams. Each core activity of the project can be planned separately, with its own specific phases and milestones. When a team member is assigned to a task, they are also assigned to a specific Workstream. In this way, every team member will have a clear image of their role within the project as a whole and the timeline of their effective contribution to the overall work process.